Inputs

Accrue per hour worked

Example: 0.0462 hours PTO earned per hour worked (≈ 12 days/year at 40h/week)

Hours accrued per hour worked

Work hours per week

Accrue a fixed amount each pay period

Example: earn 3.33 hours every biweekly paycheck

Hours accrued per pay period

Pay period frequency

Fixed annual PTO allotment (linear accrual)

Example: receive 120 hours per year, accruing evenly across the year

Annual PTO hours

Hours in a workday (for display)

Employment start date

As‑of date

Starting PTO balance (optional)

Annual cap (optional)

Carryover cap (optional)

Tip: Use the "Share prefilled link" button to bookmark your employer's settings for quick reuse.

Results

Accrued PTO hours (as of date)

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Accrued PTO days (display)

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Starting balance applied

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Projected total by year‑end

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Next accrual date

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How this calculator works (and its limits)

This tool offers three common accrual models and uses calendar math to estimate totals. "Per hour worked" assumes a steady weekly schedule; "per pay period" counts elapsed periods (weekly/biweekly precisely; semi‑monthly is approximated as two periods per entire month); "annual" distributes the yearly allotment evenly over the year. Because employers implement accrual and caps differently, treat results as estimates for planning only.